#Mail merge word mac 2016 how to
#Mail merge word mac 2016 update

To force this, simply select the entire document ( Ctrl+A) and press F9 or print the merged documents.

#Mail merge word mac 2016 update

This simply occurs because Word doesn't update the INCLUDEPICTURE field for each record it merges. Thus, your merged document will appear as if it contains multiple instances of the same picture. To speed things up, Word displays the same picture for each of the INCLUDEPICTURE fields. It is important to remember that after you perform your merge operation in Word, it may appear that your graphic merge didn't work properly. The remaining INCLUDEPICTURE field is then translated by Word as a directive to include the noted picture. When you create your merge document in Word, you can include a merge field such as this: The following is an example of such a file address:įor the purposes of this discussion, let's assume that you named the column PictureLocation. Each record in the worksheet should have a complete drive name, path, and file name (in a single column) for the graphic associated with that record. Just make sure you set up your worksheet so that it contains the file address of the graphic you want to merge. For instance, you might have an Excel worksheet that contains a group of real estate listings. The key to merging graphics is to make sure that you don't try to merge the graphic itself, but to merge a field that 'points' to the graphic file. There may be times, however, when you want to merge a graphic into your document.

Normally the mail merge feature is used to merge text into a document-items such as a customer name or a part number. Once you’ve confirmed everything is set properly, click “OK.The mail merge feature in Word is extremely powerful, and you can use it to easily create customized versions of documents from information in a data source (such as a Word table, an Excel worksheet, or an Access database). For example, “First Name” should match with “First Name,” and so on. In the “Required for Address Block” group, make sure each setting matches the column in your workbook. In the “Insert Address Block” window that appears, click the “Match Fields” button. Select the first label, switch to the “Mailings” tab, and then click “Address Block.” Select the email address header for the To, put in the email subject you want recipients to see for Subject, and then select the message format type (probably HTML Message if you have any kind of bold/italics/color in your message). Now it’s time to add your mail merge fields in Word’s labels. In other words, you can mix and match and use Word 2011 with Outlook 2016 as long as Outlook 2011 is installed. Step Four: Add Mail Merge Fields to the Labels Your labels are now connected with your worksheet. Make sure to enable the “First row of data contains column headers” option if it’s not already and then click “OK.” If you have multiple sheets in your workbook, they’ll appear here. Use it to locate and select your mailing list file. Once you’re finished, your list should look something like this:Ī drop-down menu will appear. Once you’ve finished creating the headers, go ahead and input the data.

#Mail merge word mac 2016 how to

RELATED: How to Create and Print Labels in Word You can even insert images in the mailing labels if you want, but that step would come later in Word. This is the standard information you’ll find on mailing labels. Our list will include the following headers:

To properly illustrate the steps, we’ll go with a personal mailing list in this example. Also, if your list is for companies and not individual people, you can omit the “First Name” and “Last Name” header and just go with “Company Name” instead. Titles are always nice, but it’s important that you know which title a person goes by before creating the labels. Which headers you include depends on which information you plan to use in the mailing labels. Place those headers in the first row of each column. The first thing you need to do is create a column header respective to the data that goes in each column. If you haven’t created the list yet, despite Excel’s lack of the mailing label function, we still highly recommend you use Excel since it’s better for organizing and maintaining data than using a Word table.

If you have already created a mailing list in Excel, then you can safely skip this test.